Finances
Payables and receivables, transfers, recurring bills, credit cards, bank reconciliation and collection by boleto or PIX.
Learn more: Finances
Management for small businesses and professionals
Your business, simple and integrated
Receivables and payables, quotes and service orders, school classes and flight logs in one system, connected to your finances and to WhatsApp.
Modules
Everything connected to your finances
Use only the modules you need: what happens in each one feeds Finances automatically.
Services
Service orders for professionals: quote in PDF by e-mail, customer authorization and the receivables in Finances.
Learn more: ServicesAcademy
For any school: courses, subjects, teachers, classes and enrollments, with tuition in Finances.
Learn more: AcademyAviator
Flight logbook: flights, crews, aircraft and operating costs split between the owners.
Learn more: AviatorHangar
For those who share an aircraft: hours, costs and the balance between the shareholders, plus the booking calendar.
Learn more: HangarHangar Plus
For the manager of an RBAC 91 Subpart K program: program, positions, contracts and the hours of each share.
Learn more: Hangar PlusCTM
Maintenance tracking: inspections, LLP and TBO components, ADs and SBs, and work orders.
Learn more: CTMMy Files
Receipts, contracts and reports in folders, next to the records they belong to.
Learn more: My FilesOpen E-mail
Read and send the e-mails of your accounts (Gmail, Outlook and others) without leaving dotnote.
Learn more: Open E-mail
The core of dotnote
Finances
Your business money under control, from entry to reconciliation
Finances is the center of dotnote: Services, Academy and Aviator create their payables and receivables here. Follow the balance of each account, whether cash, bank or card, and know what comes in and what goes out.
Who it is for
Small businesses and professionals who want their bills, banks and cash in one place.
Payables and receivables
Enter bills in one or more installments, with category, customer or supplier and attachments. Settle what was paid or received, and reverse it if needed.
Transfers and recurring bills
Transfer between accounts right away or schedule it. Rent, subscriptions and monthly fees become bills on their own, a few days before they are due.
Credit card statements
Enter credit card purchases in up to 48 installments, see each statement with its closing and due dates, and pay it from your bank account.
Bank statements and reconciliation
Import your bank statement in OFX, CSV or CNAB 240 and reconcile each line: dotnote suggests the bills with the same amount and creates the missing ones.
Boleto, PIX and NFS-e
Charge customers by boleto or PIX through Asaas, settled automatically when they pay. Import the XML of an NFS-e and it becomes a payable or a receivable.
Reminders and WhatsApp with AI
Get an e-mail with the bills due today and in 3 days. On WhatsApp, enter or settle a bill by text or voice message.
Services
From quote to payment, paper-free
Build the service order with its items and payment plan and send the quote as a PDF. Once the customer authorizes it, the installments become receivables in Finances.
Who it is for
Professionals who serve customers: roofers, electricians, dentists, consultants and others.
Complete service orders
Labor, materials and other items, delivery and validity dates, a down payment and up to 60 installments, with the payment plan on screen.
Quotes in PDF
The quote carries your company, the items, the payment plan and the signature lines, and goes to the customer by e-mail with your message.
Authorization and progress
Once the service is authorized, the installments go to Finances and the amounts are locked. Follow the order in progress until it is done.
Boleto or PIX
Charge the installments of the order by boleto or PIX through Asaas. When the customer pays, the bill is settled in Finances.
NFS-e linked to the order
Import the XML of an NFS-e already issued and check it against the order, or create an order from the invoice.
Your day on one dashboard
Open quotes, services to perform, deliveries in the next 7 days and the total authorized in the month.
Academy
Your school in order, from enrollment to cash
Courses, classes, teachers and students in one place, with the tuition and the teachers' pay straight into Finances. Teachers and students have their own areas: My lessons and My course.
Who it is for
Language schools, technical courses, workshops, flight schools and company training.
Courses for any field
Build courses and subjects your way, from programming to mechanics, and open classes with period, schedule, seats and prices.
Lessons calendar and content
Plan the lessons of each class. The teacher records what was taught and marks the lesson as given, and the student follows it all in "My course".
Automatic tuition
Each enrollment creates the tuition in receivables, and each lesson given, the teacher's pay in payables. No side spreadsheet.
Your school on WhatsApp
Teachers and students ask by message about the next lessons, the contents and the tuition, and the teacher records the lesson given.
Aviator
The logbook and the costs of each aircraft
Register aircraft, operators and crew, enter the flight legs in the logbook and record the costs, split between the operators by their shares.
Who it is for
Aircraft owners, operators and pilots.
Logbook
Open and close the logbook of each aircraft and enter the flight legs, with hours, landings and cycles, and the maintenance work.
Shared costs
Enter the expenses of each leg and the operating costs, split by the share of each operator of the aircraft.
Hours and cost per hour
The overview shows flight hours, the costs of the period and the cost per hour, with charts by aircraft, operator, pilot and category.
CSV and PDF reports
Filter by period, aircraft, operators and pilots and export the flights and costs to CSV, or the full report to PDF.
Connected to Finances
If you wish, turn on the advanced financial data: the expenses and costs become payables in Finances.
Flights on WhatsApp
Enter a flight leg or an operating cost by text or voice message, quoting the registration.
Hangar
A shared aircraft, clear accounts
For each shareholder, the hours flown, the share of the costs, what they paid and the balance between everyone, plus the aircraft calendar. Hangar uses the aircraft, shares and flights of Aviator.
Who it is for
Those who share an aircraft with other owners (shareholders) and the manager who looks after it.
Balance between shareholders
See who paid more or less than their share of the costs: to pay, to receive or settled.
Aircraft calendar
Book the aircraft on the weekly calendar. Two bookings never overlap, and each shareholder gets an e-mail for every booking and cancellation.
My share
Invite the shareholders: each one follows their own hours, costs and balance, and books the aircraft.
Costs by share
Enter the operating costs, split by the shares, and see the hours, costs and cost per hour of each aircraft.
Reports
Export to CSV the part of each shareholder in each cost, or the PDF report with the balance, the costs and the flights.
Hangar on WhatsApp
Check hours, costs and balance, see the next bookings, book or cancel, and ask for the PDF report.
Hangar Plus
Your fractional ownership program in order
Everything in Hangar plus the RBAC 91 Subpart K program: the positions, the program aircraft and the shareholder contracts, with the hours of each share in the year.
Who it is for
Companies that manage third-party aircraft in an RBAC 91 Subpart K fractional ownership program.
Hangar Plus is a support tool: it keeps, reminds and shows the records, and the obligations of the rule remain with the program manager.
The program
The manager, the management specifications and how shareholders are billed: a fixed fee, the variable costs of the month or both.
Program positions
Accountable manager, operations, safety and maintenance, with who holds each position and since when.
Program aircraft
Add and remove aircraft and see, for each one, the shareholders with a contract in force and the items overdue in CTM.
Shareholder contracts
The share, the hours per year, the term and the signed contract of each shareholder, kept in My Files.
Share hours
Contracted hours, adjustments, hours flown and balance of each share in the year. The hours flown come from the logbooks.
Alerts
A vacant position, specifications expired or expiring within 60 days, and a program with fewer than two active aircraft.
CTM
Fleet maintenance with no forgotten due date
Register what needs tracking and CTM shows what is overdue or coming due, by hours, cycles and date. The hours come from the Aviator logbooks.
Who it is for
Aircraft owners, operators and maintenance managers.
CTM is a support tool: always check against the aircraft records. Responsibility for maintenance remains with the operator.
Inspection program
50 hours, 100 hours, annual, CVA and others, with the interval in hours, in months or both.
LLP and TBO components
Limits in hours, cycles and months, P/N and S/N, and traceability (F-100-01, 8130-3, EASA Form 1).
ADs and SBs
Airworthiness directives and service bulletins: not complied with, complied with, recurring or not applicable.
Work orders
Open and close orders with the repair shop and attach the signed order. A closed order stays as a maintenance record.
Due dates at a glance
Overdue items and those coming due soon (10 hours, 10 cycles or 30 days), with the current hours and cycles of each aircraft.
Technical documents
MGM, AMM, IPC, WDM and other manuals, with the revision in force, per aircraft or for the whole fleet.
Account tools
Your files and your e-mail, in any module
They open from the top bar in any module and belong only to the account owner: they are never shared with the people you give access to.
My Files
Keep contracts, receipts, invoices, photos and spreadsheets. The files you attach in the modules are kept here too.
- Folders, search, and list or grid view
- The attachments of the modules organized by module, year and month
- Trash to restore what was deleted
Open E-mail
Read and send the e-mails of your accounts without leaving dotnote. Your e-mails are not copied: dotnote reads them from your provider when you open them.
- Gmail, Zoho, Yahoo, iCloud or your own domain e-mail
- Write, reply and forward, with up to 10 attachments
- Password stored encrypted and attachments saved to My Files
Artificial intelligence
Talk to dotnote on WhatsApp
Link your number and record bills, flights and costs by message, audio or a photo of the receipt. dotnote understands and records it in your account.
dotnote, record the electricity bill: 320 due on the 10th.
Done! Electricity bill of 320.00 due on the 10th recorded in your payables.
What do I have to pay this week?
3 bills, 1,280.00 in total: rent on Monday, internet on Wednesday and electricity on Friday.
Work as a team
Give access by module, as viewer or editor, to your accountant, partners and staff. You see who changed what.
Your data protected
Each account has its own database, the connection is encrypted (HTTPS) and e-mail passwords and accesses are stored encrypted.
Anywhere
In the browser, on the Android app or on WhatsApp, in Portuguese, English, Spanish and French.
Frequently asked questions
What people ask before starting with dotnote.
No. dotnote works in the browser of your computer, tablet or phone, and there is an Android app.
Each account has its own database. The connection is encrypted, e-mail passwords and accesses are stored encrypted, and every change in the account is recorded with who made it.
Yes. You give access by module, as viewer or editor, and can end it at any time. Each person signs in with their own dotnote user.
You link your number in your profile with a code. Then you write, send an audio or a photo of a receipt, and dotnote records it in your account and answers.
Create your account with your e-mail or your Google account, confirm the e-mail and choose the module you want to use first.
Talk to us
Questions, suggestions or support: send a message to the dotnote team.